Fees Refund Applications

Application for Tuition Fee Refund From School, College, or University

Application Letter for Fees Refund

With the rise in Covid 19 these days, students are constantly comprehending their studies as a waste of both time and money. Although universities have shifted to providing online education, the caliber is not even close to physical classes and students are not satisfied with it. Their devastation regarding the full tuition fee being charged and the declining quality of education has led them in signing a petition for tuition fee refunds from their colleges and universities. According to news reports, almost 250,000 students demanded a refund in their tuition fees from the University of Liverpool. 

Under these devastating times, asking for a fee refund seems to be the only smart solution in order to deal with the deteriorating quality of education being provided by institutes at such high costs. And how better to ask for a fee refund than by submitting an application for it? In this article, you will learn all about writing an efficacious letter of request for reimbursement of tuition fees along with some expert tips at the end. So keep reading to keep learning from this article.

Tuition Fees Refund Application Definition

An application for tuition fee refund is a formal letter of request to higher authorities of one’s college or university asking for reimbursement in the tuition fee for a specific reason; which has already been paid in full.

A rebate in tuition fees is generally asked from colleges and universities and not schools because the former charges fees in advance. 

 Due to the increasing number of students demanding refunds in their tuition fees, the majority of the educational institutes have eased down the process by reducing the number of documents that were anyhow required alongside the application.

Reasons for students asking refund of their tuition fees:

Nowadays, the major reason is obviously the deteriorating level of education due to a rise in the global pandemic. But apart from that, students generally apply for tuition fee rebates due to discontinuing their education or taking a break in between semesters. There can be multiple reasons for taking such decisions, such as shifting, financial issues, marriage, or simply a break from exhaustion, which are to be mentioned therein.

In order to tackle the issue of rebates to students, the governments in many countries had advised colleges and universities to collect tuition fees in advance for a maximum of one year and not for the entire degree duration. 

Another point to be kept in mind is that the amount liable to be repaid depends upon the time period in which the student decides to vacate a seat. This amount lies in between 50 to 100% of the tuition fee submitted in advance.

Draft an application for Refund of College/University Tuition Fee

Drafting an application for a refund in tuition fees may seem to be a tedious task but in reality, the case is a bit variant. There are, nevertheless, chances of such requests to create a wrong impact, which may lead to unnecessary delay in payment by the institution, but there are some points which, if taken care of, help students in making the most out of their requests. All such factors have been inculcated in this article to help you get a full fee refund from your college/ university.

Format of Application for the Refund of Tuition Fee

Format plays a key role in applications demanding a refund from colleges or universities. If your alma mater has a specific format for crafting the above-said application, it is best that you stick to it. In other cases, here is a solid format for you to get back that fee of yours.

  • Recipient’s address:-

The details of the recipient body are the first element of the application. It is located in the top left corner of the page. This bit contains details as the designation of the receiver, the name of the institute, and the name of the city.

  • Date:-

Then comes the date on which the application is composed. It comes underneath the recipient’s details by leaving a line in between.

  • Sender’s address:-

The third constituent of the application is the sender’s details. It comes beneath the date by skipping a line between the two.

  • Subject line:-

Next in line is a brief header for the application. Also termed as the subject line, it contains a brief heading of the main extract of the application, capable to be perceived at a short glance.

  • Salutation:-

The next component is the opening of the main body, also termed as the salutation. It consists of the words ‘Respected Sir/Madam’ or ‘Honorable Sir/Madam’ succeeding a comma.

  • Body paragraph:-

The most important element of the application is the main body. It is, by far, the most detailed part of the application and consists of two to three paras, which should be enough to deliver the main idea and reason for the plea.

  • Words of gratitude:-

The main body ends with a thank you note to pleasantly end the discussion.

  • Contact details:-

The contact details of the sender are to be mentioned on the bottom left of the page, by skipping a line after the completion of the main body.

  • Closure:-

The application letter for fees refund is closed with the signature and name of the sending party.

Sample Application Requesting Tuition Fees Refund

designation of the sender),
(name of institute),
(name of the city).

Name of Student,
Class & Roll Number.

Date: May 12th, 2023

Subject: Request for reimbursement in tuition fees.

Respected Sir/ Madam,

This is to inform you that I, (name of student) am a student of the second semester studying in XYZ department of your reputed institute. It is stated that I have deposited my dues for the upcoming semester last week but have to shift to Islamabad due to my father’s posting. Therefore, I would have to discontinue my studies for some time in your institute. 

Hence, it is requested to kindly refund my tuition fee till the 20th of this month as we will be leaving for Islamabad shortly afterward. Your consideration in this regard will be highly appreciated.

Thanking you in anticipation.

Contact details:
Phone number: xxxx-xxxxxxx
Email address: [email protected]

Yours Obediently,
(signature of the student),
(name of student).

Drafting a Winning Application for Tuition Fee Refund Request:-

  • Incorporate the reason:-

This may sound quite obvious but many students get this bit wrong. They ask for a refund directly without stating the reason for the above said. This contributes negatively to their request.

  • Address the right person:-

Different institutes have different departments to handle the tuition fees of students. If your institute states that the accounts section is responsible for fee refund, write an application of the head of accounts departments, otherwise, address the principal.

  • Valid contact details:-

It is necessary that you mention a registered phone number and a valid email address as colleges tend to contact the student for confirmation of the request.

  • Revise and recheck:-

Lastly, make sure to recheck your letter twice before turning it in to eliminate any errors and typos.


By getting this far, you must have gotten all the information you require to craft an application for reimbursement in tuition fees to a college or a university. 

This article has reached its culmination. We would love to read your valuable remarks in the comments section below. Ciao!

Yousaf Saeed

I'm Dr. Engr. Yousaf Saeed, founder of the AScholarship Education Portal. My academic path includes 3 prestigious international scholarships — Australia Awards, CSC, and HKPFS — for my higher studies. I am also an IChemE affiliate whereas I've also worked for companies like Aramco and BYCO oil refinery as an production engineer at the start of my career. I completed MS, and PhD with major research publications in leading SCI journals (details on my Researchgate Profile). This aScholarship.com reflects my commitment to educating and therefore i started it for the purpose to guide aspiring international students for find scholarships for their higher education dream. As an experienced educator and mentor, I specialize in navigating the intricacies of research and patent and write useful articles on these topics too.

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