Application to Freeze Semester

Applications to Freeze Semester, Samples, Format, Templates

Application for Freezing a Semester in 2021-2022

In this rapidly growing world of technology where every task is carried out by functioning your thumbs on touch screens, writing applications by hand has become an outworn idea. Companies now have web portals to submit applications online. But even in this ever-developing world of technology, there are certain applications that must turn in physically. One of such applications is an application for the freezing semester.

What is meant by an Application for Freezing Semester?

You must have come across the word freezing semester in university terms. But have you ever wondered what it actually means? 

Freezing Semester Defintion:

“Freezing semester is the process of discontinuing or pausing one’s university studies.”

Therefore, an application for freezing semester can be defined as,

“A formal request to an educational institute’s higher authorities to allow the composer to halt his/her studies for a definite period of time against a valid reason is called an application for the freezing semester.”

Now that we have come to know what a freezing semester application is, let’s now discuss why a freezing semester is necessary.

Circumstances of Taking Decision to Freeze Semester

There are multiple reasons for deciding to freeze one’s semester. Nonetheless, many people are familiar with only one reason, that is, financial issues. However, there is another common reason why students tend to freeze their semesters. This causation is that many students apply for university admissions during their college studies in order to effectively save on their time. If in case they get admitted in their desired degree programs, they submit an application for freezing the semester for the time being and to rejoin after a predetermined time period.

Also, during COVID-19, various countries closed their borders for international travel, and due to this international students got stuck in their home countries who were out for vacations before COVID-19 arrival. And now the students are looking to freeze their semesters during this pandemic; so that they save up their degree duration after this pandemic will end. This can be done by filing an application to freeze a semester due to a pandemic.

Format of Writing a Cordial Application for Freezing a Semester

For the ease of those who have absolutely no clue on how to submit an application other than doing so online, let alone write one, we have devised a format for composing a semester freezing application. The devised format is chalked down below:

  •  Recipient’s address:-

The foremost component of an application for the freezing semester is the recipient’s address. It should be placed at the top left corner of the page. The recipient’s address contains the designation of the person to whom the application is addressed, the name of the institute, and the name of the city.

  •  Subject line:-

The second essential element of a freezing semester application is the subject line. It should be composed in a concise manner and should be able to highlight the essence of the application at a quick glance. The subject line is placed right next to the margin, leaving a line after the recipient’s address.

  •  Salutation:-

The word respected or honorable are written following the term ‘Sir’ or ‘Madam.’ The salutation is a two-word phrase present on the left side of the page, by leaving a line after the subject line.

  • Main body:-

The body is the real deal of a freezing semester application. It contains the reason as to why you intend to freeze your semester. Other than that, the time period as to which the semester is being frozen is also mentioned therein.

  • Words of gratitude:-

A thank you phrase is also included after composing the main body to show esteem for the recipient body.

  • Sender’s address:-

The sender’s address serves as a conclusion for your application. It should include the name of the student, his degree and department name as well as his registration number.

  • Date:-

The date on which the application is being composed is also mentioned in the application and is placed adjacent to the sender’s address along the margin.

Sample Application to Freeze Semester due to Pandemic

To,

The Principal/HOD,
Name of the institute,
XYZ City.

From,
Applicant Name,
Class & Roll Number,
Contact.

Subject: Application to Freeze Semester

Respected Sir/Madam,

This is to inform you that I, (name of student) am doing my Bachelors in Engineering from your [University Name] under the registration number xxx-xxxx-xxx. It is also to be mentioned that I have cleared the previous semester with a GPA of 3.7 and am promoted to the sixth semester of my degree plan. It is stated that I will not be able to attend the next semester because of international travel restrictions by embassies.

It is humbly requested to kindly allow me to freeze the upcoming semester by keeping in view my particulars.

Thanking you in anticipation.

Yours Obediently,
(Name of student),
(Name of department),
(Allotted Registration number).
Dated: Dec 1, 2021.

Sample Application for Semester Freeze due to Financial Reasons

If you are a student in a University and have completed some semesters and want to freeze an upcoming one, this sample should provide you with an outline on how to compose one efficaciously.

To,

The Principal/HOD,
Name of the institute,
XYZ City.

From,
Applicant Name,
Class & Roll Number,
Contact.

Subject: Application to Freeze Semester

Respected Sir/Madam,

This is to inform you that I, (name of student) am doing my Bachelors in Business Administration from your institute under the registration number xxx-xxxx-xxx. It is also to be mentioned that I have cleared the previous semester with a GPA of 3.9 and am promoted to the fourth semester of my degree plan. It is stated that I will not be able to attend the next semester due to certain financial issues. 

It is humbly requested to kindly allow me to freeze the upcoming semester by keeping in view my particulars.

Thanking you in anticipation.

Yours Obediently,
(Name of student),
(Name of department),
(Allotted Registration number).
Dated: Dec 1, 2021.

Sample Application for a Freezing Semester due to Ongoing Studies

Have you taken admission to a University before the completion of your Intermediate education and are clueless on how to write an application for freezing your semester, take help from this template below:

To,

The Principal/HOD,
Name of the institute,
XYZ City.

From,
Applicant Name,
Class & Roll Number,
Contact.

Subject: Request to freeze semester from the university.

Respected Sir/Madam,

This is to inform you that I, (name of student) had applied to take admission in the Bachelors in Biochemistry program of your institute and have been admitted in the respective degree program. It is stated that I am currently doing my FSc. from XYZ College and am waiting for my board exams, hence, would not be able to join your institute in the fall semester. However, I would be capable of joining your renowned institute in the upcoming spring semester.

Therefore, it requested to kindly freeze my semester for the duration of 6 months (fall semester) so that I can continue my studies without any difficulty right after the completion of my FSc.

Thanking you in anticipation.

Yours Obediently,
(Name of student),
(Name of department),
(Allotted Registration number).
Dated: Dec 1, 2021.

You are all set to write an Application to Freeze Your Semester!

This article provided you with a complete guide on how to compose a cordial semester freezing application with samples for the two most common cases for your assistance. 

Let us know in the comments section below how helpful you found this article. That’s all for this article!

Yousaf Saeed (Scholarship Winner)

It is our pleasure to have Yousaf Saeed on our Guest Authors list. He is a top educationist and renowned research with major publications in his field of interest. Yousaf won a total of 3 fully-funded scholarships to complete his academic career and also won numerous fundings for attending international academic conferences. He is known for his mentorship for helping students to find and apply for international academic opportunities.

Leave a Reply

Your email address will not be published. Required fields are marked *