Degree Issuance Application

Degree Certificate Issuance Application Samples, Templates and Format

Writing an Application for Degree Certificate Issuance to the Registrar Office

If you already have a degree and are looking for more professional experience in the form of fieldwork or internships, you might have to get yourself a degree certificate. In order to seek jobs after the completion of one’s degree or to take admission in postgraduate degrees, graduates need to turn in a ton of documents, which are to be provided by the university. These include semester cards, transfer certificates, course completion certificates, and so on. However, some universities do not process many of these documents if not requested for them. In such cases, graduates have to request the higher authorities for such documents by composing a thoughtful application.

But how to compose such applications is the real ordeal. Worry no more as this article will help you grasp the concept of crafting an application for one such essential document, that is, a degree certificate.

What is a Degree Certificate?

A degree certificate is one of the many documents that come along with the degree after the completion of a graduate program in any particular field. It acts as proof for degree completion and is an honorary document for the fresh graduate.

Degree certificates are required by students for a lot of reasons. Some of the most common ones include applying for internships or jobs in order to pursue one’s career or as a required document for taking admission in a postgraduate degree in order to attain higher education.

A letter of formal request addressing the higher authorities of a university appealing for the issuance of a degree certificate is called an application for a degree certificate.

Writing an Application for the Issuance of a Degree Certificate

A letter requesting a degree certificate from higher officials of a university has to be composed with great thoughtfulness. Since you are a graduate, the tone of speaking ought to be more mature. 

Without further ado, let’s jump on to the format and sample of an application of degree certificate so that you may get a better concept of the composition of the above-said application.

Format for Application Requesting a Degree Certificate

Format matters while composing a letter of request for a degree certificate. If your university has a determined format for submitting such applications, it’s best that you stick to it. If, in case, there isn’t one, here is a quick guide on the format suitable to construct an application for a degree certificate.

  • Sender’s address: 

The application is to be commenced with the details of the composer on the top left corner of the page. It should contain such particulars of the sender as his name, name of the department in which he was enrolled, and his registration number.

  • Date:-

Next comes the date on which the application is drafted. It comes by leaving a line after the sender’s details.

  • Recipient’s address:-

The next component is the sender’s address which comes after the date by skipping a line in between. It consists of the designation of the recipient, the name of the institute, and the name of the city.

  • Subject line:-

Next in line is the subject line or the header of the application. It contains a brief overview of the matter under consideration, which should be capable of being perceived at a brief glance.

  • Salutation:-

The salutation is the next component of the application. The salutation also acts as the opening of your main body.

  • Main body:-

In this part, the main essence of the application is to be included. This is to be done in two to three paragraphs.

  • Words of thankfulness:-

After incorporating all the relevant details in the body, it is politely closed with a thank you note.

  • Contact details:-

The contact info of the sender is also mentioned therein so that contact can be maintained between the applicant and the university management.

  • Closure:-

The application is closed with the signature and name of the sender on the bottom left of the page.

Sample Application to Request Degree Certificate

(Designation of recipient),
(Name of institution),
(Name of city).

(Name of sender),
(Name of department),
(Registration number).

Date: Dec 15th, 2023

Subject: Requesting the issuance of Degree Certificate Document

Respected Sir/ Madam,

This is to inform you that I, (name of sender) was a student of XYZ (field of study) in your institute. I was among the passing out batch of 2016 and received my degree with a GPA of 3.8 on the convocation ceremony held last month on the 29th. It is stated that I was expecting, along with my degree a degree certificate but did not receive one. I, however, require it as I have to submit it as a compulsory document along with my application form in order to take admission in a Master’s degree program.

Therefore, it is requested to kindly provide me with a degree certificate so that I may continue further studies. 

Thanking you in anticipation.

Contact info:
Phone number: xxxx-xxxxxxx
Email address: [email protected]

Yours Obediently,
(Signature of sender),
(Name of sender).

Tips to Compose an Application to Request Degree Certificate

  • Address the right person:-

The most crucial bit is to send the letter directly to the concerned authority. This eliminates the risk of the letter getting lost in the process of reaching the right authorities.

  • Inculcate the reason:-

Incorporating the reason helps in the quick processing of the document. Explaining the seriousness of your request leads to quick action on the behalf of the management.

  • Include contact details:-

Including contact details is necessary in case the university management needs to get in touch with you for any reason.

  • Registration number:-

Including the registration number along with the name of the department helps in quickening the process of issuance of your degree certificate.

  • Revise and recheck:-

Rechecking the application before turning it in helps to eliminate grammatical errors and typos which may ruin the charm of your application.

  • Depict professionalism:-

Since you are a graduate and have earned yourself the certificate, it should be kept in mind that you draw a line between begging for and asking for a degree certificate. Professionalism in writing the letter should be given utmost importance.


These were all the details necessary to compose a resourceful application requesting the issuance of a degree certificate. We would love to hear your feedback in the comments section below. That was all for this article. This article is now successfully a wrap!

Yousaf Saeed

I'm Dr. Engr. Yousaf Saeed, founder of the AScholarship Education Portal. My academic path includes 3 prestigious international scholarships — Australia Awards, CSC, and HKPFS — for my higher studies. I am also an IChemE affiliate whereas I've also worked for companies like Aramco and BYCO oil refinery as an production engineer at the start of my career. I completed MS, and PhD with major research publications in leading SCI journals (details on my Researchgate Profile). This reflects my commitment to educating and therefore i started it for the purpose to guide aspiring international students for find scholarships for their higher education dream. As an experienced educator and mentor, I specialize in navigating the intricacies of research and patent and write useful articles on these topics too.