Degree Verification Application

Degree Verification Application Samples, Template, and Format Download

Process to Write an Application for Degree Verification

Congratulations! You have finally earned yourself a degree from a reputed university. Nothing can stop you from pursuing your dream career from abroad now. Except for…. the collection of a ton of documents to be presented for the immigration procedure. What now? You collect them all of course. Amongst those stack of documents is one which is mostly disregarded and its preparation is postponed till the eleventh hour. That one document is a degree verification certificate. 

Due to the delay in applying for degree verification, students often face huge difficulty in getting it issued by the university. But not anymore! As in this article, we will be showing you how to draft an effective application for your degree verification so that you can get your hands on it in the nick of time. also, stay tuned to get amazing tips on how to make the process of your request for a degree verification speedier.

What is Degree Verification?

Degree verification is a formal confirmation by University for the academic credentials of their student, such as; degrees, diplomas, certificates, and transcripts in order to establish legitimacy.

A degree verification, unlike an academic transcript, does not include grades and serves merely as a confirmation of the degrees.

Why do we need to have Degree Verification?

Degree verifications are often required by organizations and immigration offices to verify the legitimacy of transcripts, and degree certifications submitted by the students. It may also be required by following purposes:

    • Admission to other universities
    • Recruitment
    • Immigration.

By whom is a degree verification demanded?

Degree verifications may be requested by any of the following institutes or departments:

    • Recruiting companies
    • Scholarship committees
    • Immigration processing agencies
    • Admission offices of universities.

How to get a degree verification from a university?

Degree verifications are not provided by the university, from where you have graduated from, itself. It is to be demanded by submitting an application, stating the reason for the requisition of one, to the concerned authorities. So, if you are delaying your plans of working abroad or taking admission for a postgraduate degree program, thinking that the university will provide you with such an important document as a degree verification, you are mistaken. Degree verification is demanded by submitting an application for the above.

A letter of formal requesting, addressing the university authorities, requiring them to provide proof of the degree completed, is called an application for degree verification.

The Process to Compose an Application for Degree Verification

Since the application requesting for degree verification is to be written by a graduate to the higher authorities of a university, it is to be composed under decorum.

Following is the format and sample of an application requesting a degree verification.

Format of an application requesting a degree verification from a university

Universities nowadays have online portals for requesting additional documents such as verifications. If in case your university does not have one, you can demand one by turning in an application in either hard copy or email.

Mentioned below is the standard format for constructing an application for degree verification.

  • Sender’s details & address:-

The application starts with the sender’s details on the top left corner of the page. It consists of the particulars as to the name, department of studies, and the registration number of the student requiring the degree verification.

  • Date:-

The date on which the application is constructed comes next. It comes by leaving a line after the sender’s address.

  • Recipient’s details & address:-

Leaving a line after the date comes the recipient’s address. It consists of the designation of the recipient body, the name of the institute, and the name of the city.

  • Subject line:-

Then comes the subject line which acts as a header for your application.

  • Salutation:-

Greeting words to act as the opening of the letter comes next.

  • Main body:-

Next comes the main theme of the application. The main essence of the application is incorporated herein in approximately two or three paragraphs.

  • Words of gratitude:-

The body is ended with a thank you note to depict courtesy.

  • Enclosure:

Any documents attached with the application for reference are listed herein.

  • Contact info:-

The contact information of the sender is mentioned after the completion of the main body by skipping a line between the two.

  • Closure:-

The letter is ended with the signature of the sender on the bottom left corner of the page.

Degree Verification Application Sample

Here is a cheat sheet to guide you on how to construct a powerful application for the requisition of your degree verification from your university. Feel free to use it as your own by making relevant modifications if you are still perplexed on how to draft one for yourself.

(Designation of Recipient),
(Organization Name),

(name of sender),
(name of department),
(registration number).

Date: Dec 17th, 2023

Subject: Request for the issuance of degree verification.

Respected Sir/ Madam,

This is to inform you that I, (name of student) D/O (father’s name) was a former student of (name of department) in your institute. I was among the passing out batch of 2016 and graduated with a total GPA of 3.9. It is stated that I require my degree verification as it is required by recruiting team of the company I am willing to join.

Therefore, it is requested to kindly issue me a degree verification by the 25th of this month so that I may join the organization and successfully commence my career.

Attached alongside this application is a copy of my original degree for your reference.

Thanking you in anticipation.

Enclosure: (list of documents)
Contact info:
Phone number: xxxx-xxxxxxx
Email address: [email protected]

Yours Sincerely,
(Signature of student),
(name of student).

Tips on Writing Your Application for Degree Verification

As promised earlier, here are some top tips on how to quicken up the process of getting your degree verified by the university:

  • Mention the department of your program:-

Mentioning the department of your degree program saves the university a lot of time which results in speedier processing of your degree verification.

  • Valid contact details:-

Incorporate at least one registered phone number and a valid email address in the letter.

  • Include a deadline:-

Inculcating a deadline as to when you should be issued the verification helps the management to take serious note of your request.

  • Don’t postpone it to the last moment:-

Delaying it to the last moment is never a good idea as it may cause unwanted hurdles in getting the degree verified. So it’s best that you stick to the safe side and get your degree verified a week in advance.

  • Enclose your degree with the application:-

Enclosing a copy of your original degree with the application is a good idea. However, make sure to attack both the front and the backside of the degree.


The above article provided you with an ultimate guide on how to get your degree verified from your university along with pointers on how to speed up the process.

Leave your valuable feedback in the comments section below. With this said, this article has reached its termination. That’s all folks!

Yousaf Saeed

I'm Dr. Engr. Yousaf Saeed, founder of the AScholarship Education Portal. My academic path includes 3 prestigious international scholarships — Australia Awards, CSC, and HKPFS — for my higher studies. I am also an IChemE affiliate whereas I've also worked for companies like Aramco and BYCO oil refinery as an production engineer at the start of my career. I completed MS, and PhD with major research publications in leading SCI journals (details on my Researchgate Profile). This reflects my commitment to educating and therefore i started it for the purpose to guide aspiring international students for find scholarships for their higher education dream. As an experienced educator and mentor, I specialize in navigating the intricacies of research and patent and write useful articles on these topics too.

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