Leave Application Samples and Format for University, College, School, Office, Shop, and Business

From,
Your name,
Your designation,
Organization name,
Date (of writing the letter)

To,
Addressee’s name,
Organization name,

Subject: whereby you briefly state the purpose of the application.

There are three parts of a leave application letter:

1) Body:

This is the section where you state your need for the leave. It should be written in a down-to-earth manner and should address the employer in a respectful way. It should state the length of the leave and the reason for taking the leave in the first place. Always remember to be brief and to the point.

2) Details:

Any details that you didn’t mention in the body will go here. You are supposed to mention where you stand in your current project and also how do you intend to hand over the rest of your obligation (if there is any) to your colleagues. Be thorough and clear in this section.

3) Thanking:

This is the section where you thank your employer for taking time out for reading the application and also you thank them in advance in case they grant you the leave. Don’t forget to leave your contact information for them in the event they need to reach out to you for some reason.

Close the application in the following manner:

Yours Sincerely,
(Your Sign),

—————-
(Your Name).

To,
Mr. Sullivan,
Assistant Manager, Finance,
Sony Group, Mexico,
(date).

From,
Mr. Mike Specter,
Tax Assistant,
Sony Group, Mexico.

Subject: Application for taking a leave for doing an urgent piece of work.

Dear Mr. Sullivan,

I beg to state that I need to visit my home city for a period of a week. I happen to have purchased property there and I have to be there in person to carry out the paperwork. I have the intention of leaving in the evening tomorrow (mention the date) and I am planning to come back on Friday (date). I will have finalized all the paperwork by then.

In my absence, Mr. Alex will take care of my project. I have briefed him on that and he is going to make sure to keep you updated on every day’s progress.

I shall be really grateful to you if you grant me a leave of absence for the aforementioned period. In case you need to reach out to me, feel free to call me on (this) number.

Thank you,

Yours truly,
Mike Specter.

From,
The Email address of yours
Date of writing the mail.

To,
The addressee’s email,

Subject: of the mail.

Dear (addressee),

In this part, you are supposed to give the reason for asking for the leave as well as the length for which you want the leave to be granted. Close the letter by showing gratefulness to the addressee for reading the letter and for considering granting the leave.

Thanking you,
Your name.

To,
Name,
Designation.
[email protected].

date:

From,
Name,
Designation,
Contact.

Subject: Leave for attending a funeral

Dear Mark,

I am writing this letter to let you know that my uncle has passed away suddenly. His funeral is scheduled for today and I need to be there to support my family in this time of need. I have to ask for a day off (mention the date). I apologize in advance for any problem that arises in the office because of my absence. I promise to accomplish my duties as soon as possible after resuming the office. In the meanwhile, I have asked Mr. William to take over my project.

Thanking you,
Regards,
Alex.

From,
Regina Wheeler,
Resident Doctor,
IGM Construction,

Date:

To,
Ben Philips,
Resident contractor,
IGM Construction,

Subject: leave for medical purposes

Dear Mr. Philips,

I would like to bring your attention to the fact that I have a physiotherapy session scheduled for (date) and for that reason I will not be able to attend the office on (date). This physiotherapy is a necessity as I suffered a major injury some years ago and that initiated chronic back pains for me. I am hoping to get rid of these pains which are also hindering my work in the office. I have also enclosed my medical documents along with this letter. Furthermore, my colleagues are going to make sure that the work is not affected in my absence. I assure you that upon rejoining the office, I will take care of all the tasks that need taking care of.

I will really appreciate your consideration in this matter. In case, you need to reach out, feel free to call me on my (this) number.

Thanking You,
Yours Sincerely,
Regina Wheeler.

From,
Regina Wheeler,
Resident Doctor,
IGM Hospital,

Date:

To,
Ben Philips,
Resident contractor,
IGM Hospital,

Subject: Application for Sick Leave

Dear Mr. Philips,

I am writing this letter to ask for a sick leave of three days. I have caught diarrhea which is causing extreme pains in my stomach and legs as well. The doctor has asked me to take rest for a week (mention the dates). I am enclosing the medical prescription for the evidence. I assure you that I will remain in touch with the work as best I can. I will make up for pending work upon resuming the office if there will be any.

If you have any questions, let me know. You can contact me on my mobile phone (give a number here). I am looking forward to your positive response in this matter.

Best Regards,
Regina.

From,
Regina Wheeler,
Resident Doctor,
IGM Hospital,

Date:

To,
Ben Philips,
Resident contractor,
IGM Hospital,

Subject: Application for taking a leave to do an urgent piece of work

Dear Mr. Philips,

I need to bring your attention to the fact that I have been asked to give a lecture at a medical college. The lecture is on this (date) and I will join the office back on (date). After the lecture, I will be back in the office in my previous form. I am trying to not leave any work behind me but in case anything comes up I have talked to my colleagues and they will take care of that without disrupting the structure. 

I have been very kindly asked to give this lecture. I shall be really grateful if you choose to grant me the leave for the aforementioned time period.

Thanking You,
Yours truly,
Regina Wheeler.