Leave Applications

Application for Casual Leave Samples, Format, Template Download

Casual Leave Application Specimen Template and Examples Free Download

A casual Leave Letter is defined as a formal application letter to request a day off for any given casual reason.

In this unpredictable world, it is quite common for people to face unforeseen events which, in the majority of the cases, are irrefutable. In such cases, one can act under either of the below-mentioned circumstances. Either to panic and exhibit an intimation of carelessness or to be composed and handle matters in a practical way.

The practical way of handling matters is, without doubt, the better option. People who act unperturbed in such circumstances tend to behave precociously by taking care of such affairs without disturbing their important commitments such as work or studies. They do so by submitting an application to the higher authorities which, on their part, not only shows their professionalism but also their constancy to commitments.

Writing such leave applications can seem like a tedious task to many, but in reality, it is not so difficult. This article will prove the aforesaid statement by providing you with a complete guide on how to compose an effective application for casual leave.

What is meant by an application for a casual leave?

An application for a casual leave is a kind of leave application that can be defined as,

“A formal request to higher authorities to be granted leave due to an unforeseen event is termed as an application for a casual leave.”

Such an application has to be submitted beforehand and not after the leave has been taken. The time period for a casual leave may range from half a day to a maximum of three days.

Under what circumstances are casual leaves written?

There are several cases under which a casual leave can be requested from both an employer and the head of an educational institute. These reasons are listed below:

    • If someone is feeling unwell at home.
    • Urgent piece of work at home.
    • In the case near relatives are going abroad.
    • Any sort of personal commitments.

By whom is a casual leave required?

Casual leaves are generally required by employees but nowadays, students are also required to submit an application if they require to leave for casual reasons.

Format for Writing Casual Leave Applications

An application for casual leave comprises of the following components:

  • Recipient’s address

Under this column, the particulars of the recipient body are mentioned. It is placed on the top left corner of the page. It contains information as, the designation of the recipient party, the name of the institute, name of the city.

  •  Sender’s details

Add sender’s details such as name, designation, class, and contact information of the sender.

  • Subject line

It serves as the header for a casual leave application. Subject lines are composed with a purpose to deliver our point to the reviewer at a glance.

  • Main body

The body part of the application contains the details of the leave. It has the following subdivisions that are to be mentioned in one or a maximum of two paragraphs:

#1 Name of sender: The name and designation of the sender (in case of leave from work) and the name and class of the sender (in case of leave from school) are to be mentioned herein.

#2 Reason for taking a Casual leave: The cause for absence is described in the body part.

#3 Duration of leave: The number of days for which the leave is to be taken.

#4 Words of thankfulness: These words act as the conclusion of your body paragraph.

#5 Sender’s address: The next component of the application is the sender’s details, which include his name and signature. Its placement is on the bottom right corner of the page.

#6 Date: The date on which the application is composed is also to be mentioned at the end.

How to write an application requesting casual leave?

Nowadays, many companies offer their employees the perk of taking casual leaves which gives the employees a right to take a leave for predetermined days per month. However, submitting an application beforehand even while having the right to take leave is the responsibility of each employee. 

The same is the case with an application addressing the Principal of a school. Parents or students themselves should turn in an application as a courteous gesture.  

But how to write such an application? Take a look at these samples to know exactly how to compose a purposeful application for casual leaves:

Application for Casual Leave from School

If you are a parent writing an application for your ward, it can be put together in this manner:

The Principal,
ABC School,
XYZ City.

Name of the Student,
Designation of the Student,

Subject: Request to be granted a casual leave.

Respected Sir/Madam,

This is to inform you that my son/daughter, (name of student) is a student of Class X Section X in your school. It is stated that he/she will be unable to attend school on the 3rd of March, 2019 i.e Wednesday as he/she has an appointment with the dentist.

Therefore, it is requested to kindly grant him/her a day’s leave.

Thanking you in anticipation.

Yours Obediently,

(Signature of parent),
Mother (name of student).
Dated: March 2, 2023

Application for Casual Leave from Office:-

Do you have an urgent piece of work and require a casual leave from office but are oblivious to how to write an application for the above said, take a look at this specimen and compose a purposeful application to submit to the head of your department:

Designation of the head of department,
ABC Institute,
XYZ City.

Name of the Sender,
Designation of the Sender,

Subject: Request to be granted Casual Leave.

Respected Sir/Madam,

This is to inform you that I, (name of sender) am designated at XYZ post in your reputed organization. It is stated that I require a half-day leave from the office as I have to attend a Prize distribution ceremony in my daughter’s school tomorrow. Therefore, I would be absent for 4 hours tomorrow from 9 O’clock in the morning to 1 o’clock in the evening.

This is also to be mentioned that the meeting that was to be headed by me would be superintended by (name of a colleague) on my behalf.

Therefore, it is requested to kindly grant me a half-day leave.

Thanking you in anticipation.

Yours Truly,
(name of sender),
(signature of the sender),
(designation of the sender).
Dated: July 15, 2023.

Tips for Writing a Decorous Application for Casual Leave:-

To write a casual, formal leave application, keep in mind the following pointers:

  •  Always use a polite tone:

Make sure to use a polite tone in speech.

  •  Highlight the reason:

Instead of focusing on taking the leave itself, focus on the reason for which the leave is being taken.

  •  Adopt a persuasive style:-

Espouse a persuasive style in your application.

  •  Keep it short:-

Avoid including irrelevant details in your application. Refrain from giving it the look of a letter.

  •  Recheck:-

Double-check the application before turning it in to avoid any grammatical errors.

Final Words

This article aimed at providing all the necessary details one must know in order to compose a purposeful application for casual leave.

We would love to hear in the comments how you found this article. With that said, this article has come to an end!

Yousaf Saeed

I'm Dr. Engr. Yousaf Saeed, founder of the AScholarship Education Portal. My academic path includes 3 prestigious international scholarships — Australia Awards, CSC, and HKPFS — for my higher studies. I am also an IChemE affiliate whereas I've also worked for companies like Aramco and BYCO oil refinery as an production engineer at the start of my career. I completed MS, and PhD with major research publications in leading SCI journals (details on my Researchgate Profile). This aScholarship.com reflects my commitment to educating and therefore i started it for the purpose to guide aspiring international students for find scholarships for their higher education dream. As an experienced educator and mentor, I specialize in navigating the intricacies of research and patent and write useful articles on these topics too.

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